We learn from our mistakes

Managers poised between control and flexibility

A journey through Cairo's busy and seemingly anarchic traffic, which surprisingly flows without incident. An experience that becomes food for thought on the delicate balance between control and flexibility in business management

by Gianluca Rizzi*

Adobestock

3' min read

Translated by AI
Versione italiana

3' min read

Translated by AI
Versione italiana

Among the few things that can strike and deeply mark the imagination of a child struggling with the study of ancient history in the early years of school, in my very humble opinion, are the Egyptian pyramids. And when one is lucky enough to see them in person, it is like realising that imagination. What one does not usually contemplate in that image one paints in one's mind is the urban context in which the most famous ones (Cheops, Chephren and Mycerinus) are set. Giza and Cairo constitute an urban agglomeration with an estimated population of around 25 million people. And, without detracting from the wonder of the pyramids, what struck me most and what I took away as a deep impression from this recent trip to Egypt was precisely the traffic in this megalopolis.

Perhaps it is only by witnessing it in person that you can understand, but I'll try to give you the idea: urban roads with up to eight lanes per carriageway, almost no traffic lights or pedestrian crossings, cars, motorbikes, tuk tuk, vans, buses, animal-drawn carts and, of course, pedestrians, all sharing the same space.

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From my perspective, it was almost disturbing at first, as it resembled a kind of chaotic anarchy; gradually it became a characterising feature, in some ways a folkloric one; in the end (only as a pedestrian) I even 'jumped in'... very cool experience! Consider that it is absolutely natural for locals to cross that traffic on foot at any point, even on the main thoroughfares.

Yet, in seven days of immersion in this chaos, which was present at practically all hours, I never noticed any problems (pedestrians being run over or motorists intent on making an amicable statement!) and, above all, I never really found myself stuck in traffic... Everything simply flowed steadily and inexorably.

I come to the point. In my recent training and consultancy activities, I have increasingly found myself supporting high-level managers intent on trying to govern the trade-off between, on the one hand, strict adherence to rules and standards (of processes, activities, etc.) that guarantee certainty and, on the other, recourse to exceptions and flexibility (in actions and methods), elements that are able to offer room for manoeuvre and opportunities.

It is easy to see why: in today's business scenario, one travels at such a speed that one often does not even have time to wait for processes to follow their physiological course or for all standards to be fully met; the risk is that of missing opportunities and then one has to 'derogate' from the rules. On the other hand, however, if one overdoes the derogation, the risk of making mistakes and generating entropy increases considerably.

This trade-off is certainly not new and much has already been written about it; one need only listen again to Yves Morieux's reflections in his Ted Talks and in his book 'The Six Simple Rules'. Moreover, the example of traffic is particularly relevant insofar as Hans Monderman, a Dutch engineer, with his famous Shared Spaces experiment (removal of vertical and horizontal markings at a number of intersections in Belgium and the Netherlands to measure changes in road safety rates) has already demonstrated that fewer rules can, seemingly absurdly, increase the safety of road users.

But why does this happen?

It happens because we draw to a greater extent on a set of fundamental attitudes for acting responsibly: attention, listening and observation, concentration, trust, acceptance, learning.

These virtues leave the rhetorical dimension of 'good and right things' and enter the sphere of functional attitudes to be more effective and efficient. And they even become skills to be trained with increasing intensity and awareness. I realise I am not saying anything particularly new; however, I have realised something that is often underestimated. There are often, practically always, good, deeply rational reasons not to follow the good manager's manual of delegation, feedback, risk-taking, innovation and learning. If you need to be certain of a certain kind of outcome with certain quality standards within a certain time, then the 'rational' thing to do is to centralise or control with great apprehension. A bit like trying to channel traffic with traffic lights. But this slows the flow, generates blockages and frustration, and does not increase the propensity to be attentive, present and focused, as well as motivated.

Recognising one's own centralisation and control biases and cultivating, in oneself and in the people around one, the attitudes of attention, trust and learning are two inevitable pillars on which to build an increasingly refined and conscious ability to govern the trade-off between control (which risks becoming bureaucracy) and flexibility (which of course must not become anarchy).

*Partner of Newton S.p.A.

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